Datacentrix is an integrated,service-orientated ICT systems provider that operates across the entire information value chain. Thecompany is currently looking for an exceptional Business Unit Administrator and this comes with alot of pressure at timesPurpose of Role
To provide administrative support and assistance to the executives,managers and staff within Managed Services Business Unit.
Processing of supplier invoices, quotes, Purchase orders and requestsby management
Build both internaland external relationship with client base
This role is based in the Shared Services Admin Business Unit with daily interaction with thecreditors’ team, suppliers, Service desk, Logistics Coordinators, Service Delivery Managersand Business Unit Managers
Keyresponsibilities
Billings (Back to Backand Cost to Contract)
Check all request received and obtainapprovals before processing
Process standard monthly cost invoices -Cost to Contract and at month end advice the relevant person if any standard invoices were notprocessed or received in order for accruals to be raised in the month
Process invoices that are over a period i.e. 12 Months and at month end advice the relevantperson to allocate the cost to prepaid and release over the period or spread over themonths
Maintain a billing schedule to track work done
Purchase Orders (PO’s) and Quotes
Creating Quotes on Order Entry for requests received
Requesting PO’s to be created and submitted to suppliers
Follow up on ETA with suppliers for all outstanding PO’s
Update and keep track of all outstanding PO’s
Keep trackof supplier contracts pending renewal for services.
Receipt Invoices
Compare invoice received to PO
Ensure correct PO reflect on invoice
Submitinvoice to Logistics Coordinator for processing.
ITSM
Check calls assigned to Admin by Service DeskAgents
Validate of billing information, Account number, Rep Codes, JobCards and PO to VAS for Non SLA to be ordered.
Validate of billinginformation, Account number, Rep Codes, Job Cards and PO before submitting to Logistics for SMMEcalls
Creditors/Suppliers
Liaise with the creditors’ team on outstanding invoices and unresolvedqueries before the creditors recon is submitted for signoff.
Consolidating the required paperwork and approvals before a new vendor is created.
Processing of inter-branch invoices and resolving queries.
Keep a record of all contracts with suppliers and follow up on contract thatexpire
 
 
Queries Resolution
Sense of urgency when handling queries from Suppliers, Creditors and ServiceDelivery Managers
Provide feedback to relevant persons.
Minimum requirement and non-negotiable
National Diploma in Accounting / Business Administration/ AdministrativeManagement
Finance background essential
Hands onprocessing on Order Entry and Crystal reports.
Up to date Creditorsexperience.
Advanced proficiency in MS Office - including word, excel andoutlook.
Excellent English verbal and written communicationskills.
COMPETENCIES
Self-motivated, independent self-starter and able to work with limitedsupervision
Team player who is assertive, confident and has a passion forsuccess
Inspire confidence with team members and colleagues
Excellent interpersonal skills.
Able to multi-task andprioritize.
Good work ethic and positive “can-do”attitude.
Must be able to work in a deadline-driven, pressurizedenvironment
Attention to detail and high accuracy levels
Fast thinker with problem solving capabilities
Must be ableto show initiative and has a strong work ethic
Meticulous and able topay attention to detail.
Able to use own initiative and take ownership ofhis/her tasks.
Discrete and able to deal with sensitiveinformation in a confidential and professional manner.